| | | | | | | | Agenda Item - 3.b.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Approval of an amendment to the agreement with Continental Concrete Cutting, Inc., to provide saw cutting services for the removal of asphalt and concrete as needed throughout the City. ($200,000 per year) (Action Item) | Date: | 5/28/2019 |
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| | | | | | | | OBJECTIVE
To request City Council approval of an amendment to the agreement with Continental Concrete Cutting, Inc. for on-call saw cutting services for concrete and asphalt at various locations in the city. |
| | | | | | | | BACKGROUND
The Water and Sewer Services staff perform maintenance improvements throughout the city, which includes the removal of asphalt or concrete. Saw cutting provides a cleaner cut and a stronger bond with the existing asphalt. In situations where the asphalt is 12 to 18 inches thick, saw cutting is a more efficient and safe method as compared to using a jack hammer.
The contractor provides the necessary staff to meet demands, due to lack of city personnel and proper saw cutting equipment for large asphalt projects. The City retains these contractors based on overall performance and cost effectiveness.
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| | | | | | | | DISCUSSION
In May 2018, the City Council awarded a contract to Continental Concrete Cutting, Inc. for a term of one year, with an option authorizing the City Manager or Designee to continue the contract on a year-to-year basis to a maximum of four (4) additional years. The attached amendment ensures funding in an amount not to exceed $200,000 per year in order to exercise the option years. |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. The total amount of the four (4) year options is $800,000. The first option year will be funded by the Water Enterprise Funds appropriated in this Fiscal Year 2018/19 budget, in an amount not to exceed $200,000. The remaining years will be included in the Water Division Budget. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Approve the attached amendment to the agreement with Continental Concrete Cutting Inc., extending the initial performance period from June 2019 to June 2023 for asphalt and concrete saw cutting services in the amounts not to exceed $200,000 per fiscal year; and
- Authorize the City Manager to execute amendments, and make minor modifications on behalf of the City as appropriate thereto.
By: Les Ruitenschild, Public Works Supervisor
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | Amendment 1 | 5/22/2019 | Agreement | 5-28-19_Continental_Agreement_Amendment_1_Rev.pdf |
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