| | | | | | | | Agenda Item - 4.a.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Lisa L. Kim
| | Dept.: | City Manager
| Dept.: | Economic Development
| | Subject: | Approval to use grant funding to develop the "Garden Grove Active Downtown Plan"; approval to appropriate grant funds in Fiscal Year 2018-19; and award a contract to KOA Corporation for a professional service agreement to develop and coordinate the "Garden Grove Active Downtown Plan." (Contract Amount: $340,000) | Date: | 4/9/2019 |
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| | | | | | | | OBJECTIVE
For the City Council to approve the Caltrans Sustainable Communities “Garden Grove Active Downtown Plan” Active Transportation Grant Program, to approve the appropriation of grant funds in the Fiscal Year 2018-19 for operational tasks and expenses for the first year of the grant agreement; and to award a contract to KOA Corporation to develop and coordinate outreach and engagement programming for the Garden Grove Active Downtown Plan. |
| | | | | | | | BACKGROUND
In 2017, Community and Economic Development staff applied for a Caltrans Sustainable Communities Grant to create a program that addresses needs of disadvantaged communities by engaging and providing a platform to discuss challenges and creating partnerships for identifying necessary improvements. On February 13, 2018, the City Council adopted Resolution No. 9477-18 to enter into an agreement with Caltrans for an Active Transportation grant in the amount of $340,000. In May 2018, a Restricted Grant Agreement (RGA) between Caltrans and the City of Garden Grove commenced, and will expire in February 2020. In September 2018, staff released a Request for Proposal (RFP) and received two (2) completed proposals. A review panel consisting of four (4) staff members from both the City and Caltrans District 12 office participated in the rating and interview process. The proposals were ranked based on qualifications, experience, work plan, customer service, and oral interview. Based on the evaluation results, KOA Corporation was rated the highest. The following is a summary of the ratings:
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Rater
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A
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B
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C
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D
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Total
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KOA Corporation
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4.95
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4.20
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4.48
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4.90
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18.53
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ALTA Planning
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4.70
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4.53
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4.30
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4.60
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18.13
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| | | | | | | | DISCUSSION
The awarded funds will focus on contributing to the GHG (Greenhouse Gas) reduction targets by improving alternatives to driving for residents and visitors to access the downtown and provide a safe and friendly environment for pedestrians, bicyclists and transit riders for all ages and abilities. The program will be administered by City Departments including: Public Works Department, Community Services Department, and the Community and Economic Development Department. In addition, the outreach programming will be a combined effort with current grant projects including the Caltrans BikeSafe Garden Grove Grant Program, and the CalFire Urban and Community Forestry Grant Program. |
| | | | | | | | FINANCIAL IMPACT
The Caltrans Sustainable Communities grant program does not require a cash match from the City. The expected yearly cost includes staff and/or contractual costs, operating expenses, outreach and education materials, and administrative costs. There is no impact to the City’s General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Approve the Caltrans Sustainable Communities “Garden Grove Active Downtown Plan” grant program.
- Approve appropriation of funds in the amount of $340,000 for Fiscal Year 2018-19;
- Award a contract to KOA Corporation in the amount of $340,000 to develop and coordinate the "Garden Grove Active Downtown Plan"; and
- Authorize the City Manger to execute the contract with KOA Corporation on behalf of the City.
By: Alana Cheng, Senior Administrative Analyst
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