The Public Works Department has four (4) Public Works sedans that currently meet the City’s guidelines for replacement and were approved through the Fiscal Year 2018/19 budget process. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.

On February 27, 2018, the City Council adopted Resolution No. 9478-18 approving participation in the Mobile Source Air Pollution Reduction Review Committee (MSRC) Local Government Partnership Program granting the City up to $40,000 in matching funds for the purchase of these vehicles.

Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process. As a member,  the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #120716. The results deemed National Auto Fleet Group as the lowest responsive bid.

National Auto Fleet Group                                   $153,501.16

* This price includes all applicable tax and destination charges.

The total cost for the four (4) new Public Works all-electric sedans is $153,501.16. There is no impact to the General Fund. The financial impact to the Fleet Management Fund is $113,501.16 and the remaining cost of $40,000 will be reimbursed through the MSRC grant funding. The surplus equipment will be sold at public auction.

It is recommended that the City Council:

• Authorize the City Manager or his designee to issue a purchase order in the amount of $153,501.16 to National Auto Fleet Group for the purchase of four (4) new Public Works all-electric sedans. 

By:  Steve Sudduth, Equipment Maintenance Supervisor