| | | | | | | | Agenda Item - 6.a.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | Public Works
| Dept.: | Public Works
| | Subject: | Award a contract to Parkwood Landscape Maintenance in response to RFP No. S-1238-A to provide landscape maintenance services at City parks, medians, frontages and well sites. (Cost: $821,250) (Action Item) | Date: | 11/27/2018 |
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| | | | | | | | OBJECTIVE
For the City Council to award a contract to Parkwood Landscape Maintenance in response to RFP No. S-1238-A to provide landscape maintenance services at City parks, medians, frontages and well sites. |
| | | | | | | | BACKGROUND
The current landscape maintenance contract with S.C. Yamamoto expired on November 1, 2018. The use of this contract is for routine landscape maintenance on City medians, well sites, frontages and parks. Services include litter control, fertilization, pest management, weed control, pruning, mowing, edging, weeding, tree maintenance, soil aerification and irrigation repairs. |
| | | | | | | | DISCUSSION
On September 14, 2018, RFP No. S-1238-A was advertised and posted on the Planet Bids on-line bidding system. Six (6) proposals were received and opened on September 27, 2018. Two (2) of the contractors withdrew their proposals. The Source Selection Committee (SSC) review scores were completed on October 16, 2018. The following is a summary of the ratings, with the highest total being the most qualified consultant:
| |
S.C.
Yamamoto
|
Master Landscape
&
Maintenance
|
Landscape
West
Management
|
Parkwood
Landscape
Maintenance
|
| Rater 1 |
422 |
390 |
267 |
629 |
| Rater 2 |
542 |
510 |
507 |
629 |
| Rater 3 |
542 |
510 |
327 |
689 |
| Totals |
1506 |
1410 |
1101 |
1947
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Based on the proposal score results and level of expertise in providing this service, Parkwood Landscape Maintenance best fits the needs of the City.
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| | | | | | | | FINANCIAL IMPACT
The cost for the landscape maintenance services contract with Parkwood Landscape Maintenance for a four (4) year, seven (7) month period is not-to-exceed $821,250. Funding for the initial 7 month period has been allocated in the current Public Works Department operating budget. Funding for the following years will be allocated in future Department operating budgets. |
| | | | | | | | RECOMMENDATION
It is recommended that City Council:
- Award the landscape maintenance contract to Parkwood Landscape Maintenance in the firm, fixed price amount of $821,250 for a period of four (4) years and seven (7) months with an option to extend each year.
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Authorize the City Manager to execute the agreement on behalf of the City and make minor modifications as appropriate thereto.
By: Phil Carter, Facilities Manager
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | Contract | 11/16/2018 | Backup Material | 11-27-18_Parkwood_Landscape_Maintenance_Contract.pdf | | Attachment B | 11/19/2018 | Backup Material | 11-27-18_Attachment_B_FINAL_Parkwood_Landscape.pdf |
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