The Public Works Department has two (2) Police Department sedans that currently meet the City’s guidelines for replacement and were approved through the Fiscal Year 2018/19 budget process. These vehicles will be replaced with two new crossover SUV's at the same budgeted cost. Experience has shown that  the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.

Sourcewell nationally solicits, evaluates and awards contracts through a competitive bid process.  As a member, the City is able to utilize bid awards for equipment purchases. Staff recommends piggybacking on the results of a recent Sourcewell competitive bid program, Contract #120716. The results deemed National Auto Fleet Group as the lowest responsive bid.

National Auto Fleet Group                                    $26,365.48* each 

* This price includes all applicable tax and destination charges.

There is no impact to the General Fund.  The financial impact is $52,730.96 to the Fleet Management Fund. The surplus equipment will be sold at public auction.

It is recommended that the City Council:

• Authorize the City Manager or his designee to issue a purchase order in the amount of $52,730.96 to National Auto Fleet Group for the purchase of two (2) new Police Department sport utility vehicles. 

By:  Steve Sudduth, Equipment Maintenance Supervisor