The Disaster Mitigation Act of 2000 (Public Law 106-390) requires local governments to develop and adopt pre-disaster mitigation plans in order to protect the City’s infrastructure, public health and safety resulting from the effects of a natural or man-made disaster. A FEMA-approved LHMP is required for the City to be eligible to receive funding for FEMA Pre-Disaster Mitigation and Hazard Mitigation Grant programs. Last June, the City was awarded grant funding in the amount of $75,000 to assist in hiring a consultant to assist in the creation of the LHMP. The local matching funding requirement is in the amount of $25,000.

On August 24, 2018, a request for proposal, RFP No. S-1240, was advertised and posted on Planet Bids on-line bidding system. Five (5) proposals were received and opened on October 1, 2018. The Source Selection Committee (SSC) review scores were completed on November 6, 2018. The following is a summary of the ratings, with the highest total being the most qualified consultant:

Based on the proposal score results and level of expertise in providing this service, Foster Morrison Consulting best fits the needs of the City.

There is no impact to the General Fund. The project will be funded through FEMA grant funds in the amount of $74,400, and the local matching funding requirement, in the amount of $25,000, will be supplemented by Water Enterprise Funds in the current FY 2018-19 Water Services Budget, for a total of $99,400. 

It is recommended that the City Council:

• Award the contract to Foster Morrison Consulting in the firm, fixed price amount of $99,400 for the development of the City’s Local Hazard Mitigation Plan. 

• Authorize the City Manager to execute the agreement on behalf of the City and make minor modifications as appropriate thereto.

By: Sam Kim, Water Services Manager