| | | | | | | | Agenda Item - 5.b.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award a contract to Pacific Hydrotech Corporation and appropriate funding for the construction of Project 7359 - West Haven Reservoirs Rehabilitation Project. (Cost:$4,464,635) (Action Item) | Date: | 11/13/2018 |
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| | | | | | | | OBJECTIVE
To recommend that City Council award a contract to Pacific Hydrotech Corporation for construction of Project No. 7359 – West Haven Reservoirs Rehabilitation Project and appropriate the necessary funds. |
| | | | | | | | BACKGROUND
The City completed the condition evaluation and assessment of its eight reservoirs in December 2013, and a list of recommended repairs and rehabilitation for each reservoir was established. Following the condition evaluation and assessment, the design of the repair and rehabilitation for West Haven Reservoirs was completed in 2015. Due to funding issues, the project was put on hold after it went out for bid.
The West Haven Reservoirs Rehabilitation Project consists of all labor, materials, tools, equipment, and incidentals necessary for repair and rehabilitation work on two (2) 10 million gallon reservoirs. The project includes crack, spall, and joint repair, construction of seismic curb, roof waterproofing, rust spot repair, and the addition of a fall protection system for the reservoirs. In addition, site specific improvements include replacement of butterfly valves, flag gate, asphalt and concrete work, sump vault lids and hatches, installation of steel picket perimeter fence around West Haven Park, and other restoration tasks. |
| | | | | | | | DISCUSSION
Three (3) bids were received and opened by the City Clerk’s Office on October 4, 2018, at 10:00 a.m. (see Bid Summary Sheet). The lowest responsive bidder was Pacific Hydrotech Corporation with a total bid of $4,464,635. This bid is over the Fiscal Year 2018/19 CIP budget and requires new budget appropriation available in the Water Enterprise Fund. The licenses and references of the contractor have been reviewed and verified by staff, and all other documentation is in order. The anticipated contract schedule is as follows:
Award Contract November 13, 2018
Begin Construction January 2, 2019
Complete Construction July 23, 2019 |
| | | | | | | | FINANCIAL IMPACT
There is no impact to the General Fund. The Water Enterprise Fund has the resources available to absorb the cost of this contract. There is currently $2,307,378.88 of approved budget appropriation for this project. An additional appropriation of $2,157,256.12 in the Water Enterprise Fund is required to cover the total project cost of $4,464,635. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award a contract to Pacific Hydrotech Corporation for $4,464,635 for the construction of Project No. 7539 – West Haven Reservoirs Rehabilitation Project;
- Appropriate $2,157,256.12 in the Water Enterprise Fund; and
- Authorize the City Manager to execute the agreements on behalf of the City, and make minor modifications as appropriate.
By: Rebecca Li, P.E.
Senior Civil Engineer
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