| | | | | | | | Agenda Item - 4.k.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Authorize the issuance of purchase orders to Fleet Services, TrucParCo and Fleet Pride for truck parts. (Cost: $150,000 per year for 5 years) (Action Item) | Date: | 8/28/2018 |
|
| | | | | | | | OBJECTIVE
For the City Council to authorize the Finance Director to issue purchase orders to Fleet Services Inc., TrucParCo and Fleet Pride for the purchase of truck parts. |
| | | | | | | | BACKGROUND
The Public Works Vehicle Maintenance Division is responsible for maintaining the City’s fleet of vehicles and equipment. The fleet routinely requires fasteners and hardware to complete necessary maintenance and repairs. To avoid delays in the purchase and delivery of the required products and to meet the needs of our customers in a timely manner, it is essential that Public Works have the ability to purchase these items from more than one vendor. The lowest bidder, Fleet Services, will be designated as the primary vendor. TrucParCo and Fleet Pride will be the second and third vendors utilized. |
| | | | | | | | DISCUSSION
Specifications were prepared and sent to prospective bidders. The variety and quantity of truck parts quoted was limited to simplify the bidding process. Specifications included eight (8) truck parts that are used on a regular basis.
Fleet Services Inc. - $276.19
Anaheim, CA
TrucParCo - $322.02
Anaheim, CA
Fleet Pride - $384.62
Anaheim, CA |
| | | | | | | | FINANCIAL IMPACT
The financial impact to the Fleet Management Fund would be $150,000 per year for five (5) years. There is no impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue three (3) purchase orders for truck parts in a fixed amount collectively not to exceed $150,000 per year for five (5) years and to be divided between Fleet Services, TrucParCo, and Fleet Pride.
By: Steve Sudduth
Equipment Maintenance Supervisor
|
|