| | | | | | | | Agenda Item - 3.c.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Tom Schultz
| | Dept.: | City Manager
| Dept.: | Fire
| | Subject: | Authorize the issuance of a purchase order to Fire Service Specification & Supply for extrication equipment. (Cost: $25,566.92) (Action Item) | Date: | 6/26/2018 |
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| | | | | | | | OBJECTIVE
To seek City Council approval authorizing the Finance Director to issue a purchase order to purchase extrication equipment. |
| | | | | | | | BACKGROUND
The Assistance to Firefighters Grant (AFG) is a cost share grant that has helped firefighters and first responders obtain critically needed equipment and training since 2001.
The Fire Department was awarded a 2016 Assistance to Firefighter Grant(AFG) for the amount of $338,942, and the City Council accepted the grant at the January 23, 2018 City Council Meeting. After completing the grant’s scope of work, there were funds remaining. FEMA has granted the Fire Department an amendment to spend $25,566.92 of the remaining funds on extrication equipment.
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| | | | | | | | DISCUSSION
The Fire Department exclusively uses Holmatro tools for extrication equipment. Fire Service Specification and Supply (FS3) is the sole distributor for Holmatro equipment, including all accessories, upgrades, maintenance, and annual service for the State of California. In accordance with Section 2.50.060(C) of the Garden Grove Municipal Code, the Finance Director has determined that the acquisition of required equipment can only be obtained through FS3, a sole source vendor. |
| | | | | | | | FINANCIAL IMPACT
Funds from Proposition 172, restricted for public safety, will be used to pay the City’s cost share of the equipment. The cost for extrication equipment is $25,566.92, and the City is responsible for 10 percent ($2,556.69) of cost. The remaining cost will be reimbursed to the City. Since Proposition 172 funds will be used, there will be no impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the Finance Director to issue a purchase order to Fire Service Specification & Supply, in the amount of $25,566.92 for the purchase of extrication equipment.
By: Trevor Smouse, Fiscal Analyst
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | FS3 Quote | 6/13/2018 | Backup Material | Gilbertsen_Garden_Grove__2018-6-4.doc | | FS3 Sole Source Memo | 6/13/2018 | Backup Material | FS3_Sole_Source_Purchasing.pdf |
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