| | | | | | | | Agenda Item - 5.e.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | William E. Murray
| | Dept.: | City Manager
| Dept.: | Public Works
| | Subject: | Award of contract to Southern Counties Oil Co. dba SC Fuels to provide fuel and fuel management for City vehicles. ($3,000,000)(Action Item) | Date: | 6/26/2018 |
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| | | | | | | | OBJECTIVE
For City Council to award a contract to Southern Counties Oil Co. dba SC Fuels to provide fuel and fuel management for city vehicles for a term of three (3) years at $1,000,000 per year with two (2) option years at $1,000,000 per option year. |
| | | | | | | | BACKGROUND
Public Works Vehicle Maintenance is responsible for providing fuel for city vehicles and equipment for all City departments, which consume approximately 275,000 gallons of fuel per year. The City is currently operating on an emergency purchase order with AAA Oil Inc. dba California Fuels and Lubricants, after a cancellation of a long term contract with ii Fuels Inc. due to fuel delivery issues. |
| | | | | | | | DISCUSSION
RFP No. S-1235 was issued on April 20, 2018. Five (5) proposals were received and opened on May 7, 2018. All proposals received were reviewed and found to be responsive. The scoring process was based on: vendor history and references, ability to meet scope of services, specifications and statement of compliance and proposed costs. The Source Selection Committee (SSC) scores are listed below.
| Company Name |
Vendor History &
References
|
Scope of Services,
Specs & Compliance
|
Proposed
Costs
|
SSC
Total Scores
|
|
|
Southern Counties Oil Co., dba SC Fuels
|
940 |
940 |
880 |
2760 |
|
| Stan Boyett & Sons, Inc. |
660 |
720 |
660 |
2040 |
|
|
AAA Oil Inc., dba CA
Fuels and Lubricants
|
680 |
680 |
560 |
1920 |
|
|
Merrimac Petroleum
Company, Inc.
|
640 |
700 |
520 |
1860 |
|
| Pinnacle Petroleum |
560 |
500 |
500 |
1560 |
|
|
| | | | | | | | FINANCIAL IMPACT
The financial impact is $3,000,000 to the Fleet Operating Budget. There is no impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award a contract to SC Fuels, in the amount of $3,000,000 for the purchase of fuel for city vehicles and equipment; and
- Authorize the City Manager to execute the agreement and make minor modifications as appropriate thereto on behalf of the City.
By: Steve Sudduth,Equipment Maintenance Supervisor
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | Agreement | 6/12/2018 | Backup Material | Southern_Counties_Oil_Co.__dba_SC_Fuels.pdf |
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