| | | | | | | | Agenda Item - 3.j.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Charles Kalil
| | Dept.: | City Manager
| Dept.: | Information Technology
| | Subject: | Award of contract to Golden Star Technology for the purchase of two hundred forty (240) new and unused HP ProDesk 600 G3 personal computers including three (3) years warranty. (Cost: $158,154.59) (Action Item) | Date: | 4/10/2018 |
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| | | | | | | | OBJECTIVE
For the City Council to award a contract to Golden Star Technology for the purchase of two hundred forty (240) new and unused HP ProDesk 600 G3 personal computers including three (3) years warranty. |
| | | | | | | | BACKGROUND
The proposed purchase replaces the City’s most dated desktop computer inventory acquired in the past three to four years. The new computers include the latest Windows operating system, faster processors, larger hard drives, and the ability to handle multiple displays without additional hardware. Benefits of the new computers include improved security and increased performance. |
| | | | | | | | DISCUSSION
RFP No. S-1234 was issued on March 7, 2018. Nine (9) proposals were received and opened on March 29, 2018. All proposals received were reviewed and found to be responsive. The Source Selection Committee (SSC) scores and pricing are listed below.
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COMPANY NAME
|
TOTAL
COST
|
SSC
SCORES
|
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GOLDEN STAR TECHNOLOGY
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158,154.59
|
3000
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SEHI COMPUTER PRODUCTS, INC.
|
163,435.20
|
2931
|
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APEX COMPUTER SYSTEMS, INC.
|
164,497.69
|
2865
|
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DILTEX
|
162,716.68
|
2817
|
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SHI INTERNATIONAL CORPORATION
|
169,998.47
|
2766
|
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COMPLETE OFFICE OF CA
|
169,770.90
|
2709
|
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MK MGMT INC. DBA COMPU DIRECT 3000
|
178,175.40
|
2655
|
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OM OFFICE SUPPLY, INC.
|
181,020.00
|
2637
|
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HOWARD TECHNOLOGY SOLUTIONS
|
170,676.00
|
2553
|
The SSC evaluated the nine (9) proposals based on Support Services (Warranty/Service/Returns/Repairs) (15%), Vendor History and References (15%), Ability to Meet Technical Specifications, Responses to Vendor Questionnaire and Statement of Compliance (30%), and Proposed Cost (40%). Based on these criteria, Golden Star Technology received the highest score. |
| | | | | | | | FINANCIAL IMPACT
The Information Technology Internal Service Fund will absorb the financial impact in the amount of $158,154.59, which has been budgeted for this purpose. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Award a contract to Golden Star Technology, in the amount of $158,154.59, for the purchase of two hundred forty (240) new and unused HP ProDesk 600 G3 personal computers including three (3) years warranty; and
- Authorize the City Manager to execute the agreement, and make minor modifications as appropriate thereto, on behalf of the City.
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | Agreement | 4/5/2018 | Backup Material | DOC-20180405-11_30_08.pdf |
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