| | | | | | | | Agenda Item - 3.g.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | John Montanchez
| | Dept.: | City Manager
| Dept.: | Community Services
| | Subject: | Approval of Addendum No. 3 to the Agreement with LFA to conduct a two-day music festival at Village Green Park the weekend of April 6 through April 7, 2019. (Action Item) | Date: | 4/10/2018 |
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| | | | | | | | OBJECTIVE
To recommend that the City Council approve Addendum No. 3 to the Agreement between the City and LFA to conduct a two-day music festival at Village Green Park the weekend of April 6 through April 7, 2019. |
| | | | | | | | BACKGROUND
Staff received the attached written request from LFA to conduct a two-day music festival at Village Green Park beginning Saturday, April 6 through Sunday, April 7, 2019. The proposed festival will include ticket sales for up to 12,000 individuals each festival day, food vendors, alcohol beverage sales and live entertainment on one stage.
LFA held a similar festival in 2017, the High and Mighty Festival, at Village Green Park the weekend of April 5 through April 6, 2017. |
| | | | | | | | DISCUSSION
Attached is Addendum No. 3 to the Agreement with LFA allowing them to conduct a two-day music festival at Village Green Park. The more significant aspects of this Addendum include the following provisions:
- LFA agrees to reimburse the City for all staff support and direct costs;
- LFA will provide an occupancy plan, security plan, stage plan, and parking plan that meets the Fire Department, Police Department and Building Department requirements;
- The City must approve all live entertainment performances for the festival;
- The hours of operation will be restricted on Saturday until 10:00 p.m. and Sunday until 9:00 p.m.;
- LFA must comply with all restrictions for alcohol beverage sales as approved on the plot plan, which indicates the areas for the sale of alcohol spirits and beer. All alcohol sales must end thirty (30) minutes before the close of the festival each day;
- LFA agrees to share eight (8) percent of all gross alcohol sales with the Garden Grove Community Foundation, or a non-profit organization approved by the City; and
- LFA must complete all additional insurance requirements thirty (30) days prior to the proposed festival.
The proposed Addendum No. 3 to the Agreement has been approved to form by the City Attorney. |
| | | | | | | | FINANCIAL IMPACT
Included in Addendum No. 3 is the requirement that LFA will reimburse the City for all of the direct costs incurred by the City in support of the music festival. LFA will be required to pay an initial payment to the City in the amount of fifty thousand ($50,000) thirty (30) days before the festival event. After the music festival, LFA is to reimburse the City the remainder, if any, of City costs. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Approve Addendum No. 3 to the Agreement with LFA to conduct the 2019 Music Festival at Village Green Park, beginning Saturday, April 6 through Sunday, April 7, 2019; and
- Authorize the City Manager to make minor modifications to and execute Addendum No. 3 on behalf of the City.
By: Janet Pelayo, Community Services Manager
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