| | | | | | | | Agenda Item - 5.a.
City of Garden Grove
INTER-DEPARTMENT MEMORANDUM
| To: | Scott C. Stiles
| From: | Tom Schultz
| | Dept.: | City Manager
| Dept.: | Fire
| | Subject: | Acceptance of 2016 Assistance to Firefighters Grant (AFG) (Grant: $308,130); authorize the grant matching funds in the amount of $30,812; authorize the issuance of purchase orders to L.N. Curtis & Sons (Cost: $147,340.15) and Municipal Emergency Services (Cost: $135,560.06), to purchase nozzles/appliances and thermal imaging cameras with AFG federal grant funds. (Action Item) | Date: | 1/23/2018 |
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| | | | | | | | OBJECTIVE
To request City Council approval to accept a Department of Homeland Security (DHS) award of $308,130 through the Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (AFG) program; and to request authorization to use this federal grant money to purchase equipment outlined in the grant application. |
| | | | | | | | BACKGROUND
The AFG is a cost share grant that has helped firefighters and first responders obtain critically needed equipment and training since 2001.
The Fire Department submitted an application during the 2016 grant cycle in November 2016. In the application the Fire Department applied for new nozzles/appliances and thermal imaging cameras, since the current equipment has exceeded its service life and is no longer reliable. On July 2, 2017, the Fire Department was notified of a successful grant award for a total project cost of $338,942 (federal share is 90 percent or $308,130, and the City’s share is 10 percent or $30,812). |
| | | | | | | | DISCUSSION
The Fire Department is ready to move forward with the implementation of this grant. Pursuant to Garden Grove Municipal Code 2.50.110, the Purchasing Division conducted a formal bid process for the acquisition of 387 nozzles/appliances and 15 thermal imaging cameras. Three vendors submitted bids for the nozzles/appliances and three vendors submitted bids for the thermal imaging cameras. The lowest responsive bids were selected for each.
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THERMAL IMAGING CAMERAS
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Company
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Bid Amount
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Municipal Emergency Services
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$135,560.06
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AllStar Fire Equipment, Inc.
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$139,282.12
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Thermo Fisher Scientific
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$144,533.78
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NOZZLES / APPLIANCES
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Company
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Bid Amount
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L.N. Curtis & Sons
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$147,340.15
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Fire ETC
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$149,913.65
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AllStar Fire Equipment, Inc.
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$193,075.07
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Municipal Emergency Services provided the lowest bid for the thermal imaging cameras. L.N. Curtis & Sons provided the lowest bid for the appliances/nozzles. |
| | | | | | | | FINANCIAL IMPACT
Funds from Proposition 172 (non-general funding) restricted for public safety, will be used to cover the City’s required 10 percent ($30,812) cost share, which is available in the current adopted FY 2017-18 budget. The AFG program is a reimbursable grant. The additional funds of $308,130 will be expended and then reimbursed to the City. Ultimately, there will be a net zero impact to the General Fund. |
| | | | | | | | RECOMMENDATION
It is recommended that the City Council:
- Authorize the acceptance of the 2016 Assistance to Firefighters Grant award of $308,130;
- Authorize the expense in the amount not to exceed $338,942 for the purchase of thermal imaging cameras and nozzles/appliances in accordance with the AFG grant;
- Authorize the Finance Director to issue purchase orders to:
- Municipal Emergency Services, in the amount of $135,560.06 for the purchase of thermal imaging cameras; and
- L.N. Curtis & Sons, in the amount of $147,340.15 for the purchase of nozzles/appliances.
By: Trevor Smouse, Fiscal Analyst
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| ATTACHMENTS: | | Description | Upload Date | Type | File Name | | AFG 2016 Award Package | 1/11/2018 | Backup Material | 1-23-2018_7a._-_Award_Package_2016.pdf |
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