The Public Works Department is responsible for providing all city departments safe and reliable vehicles. Recently, a Community & Economic Development Department sedan was involved in a traffic collision with costs to repair the damage exceeding the vehicle’s value. Consequently, the vehicle was totaled and under policy guidelines requires replacement. Experience has shown that the City’s buying power is enhanced through joining with other public agencies to purchase fleet vehicles and equipment.

The  NJPA nationally solicits, evaluates and awards contracts through a competitive bid process.  As a member, the City is able to utilize NJPA bid awards for equipment purchases.  Staff recommends piggybacking on the results of a recent NJPA competitive bid program, Contract #102811. The results deemed National Auto Fleet Group as the lowest responsive bid.

                 National Auto Fleet Group                     $24,313.92 each*                                                                               

* This price includes all applicable tax and destination charges.

The financial impact is $24,313.92 to the Fleet Management Fund. There is no impact to the General Fund. The surplus vehicle will be sold at public auction.

It is recommended that the City Council:

• Authorize the Finance Director to issue a purchase order in the amount of $24,313.92 to National Auto Fleet Group for the purchase of one (1) new Community & Economic Development Department sedan.

By:  Steve Sudduth, Public Works Supervisor